Privacy Policy

Calibre 300 Pty Ltd - Privacy policy

We are committed to protecting and maintaining privacy, accuracy and security of Your Personal Information in accordance with the Australian Privacy Principles and the Privacy Act 1988 (Cth) (Privacy Act), as well as other applicable laws and codes.

This Privacy Policy sets out Our policy relating to the collection, use and disclosure of Your Personal Information. By using Calibre300, You consent to be bound by this Privacy Policy.

1.             Definitions

In this Privacy Policy:

1.1.         Calibre300 means the recruitment services and human resources consulting services provided by Us;

1.2.         Calibre300 Web Portal means Our dynamic website, including subdomains of that website, mobile sites and apps, where users may access and use Calibre300;

1.3.         We, Us, Our means Calibre 300 Pty Ltd ACN 152 923 512; and

1.4.         You or Your means any person or entity using, or intending to use, Calibre300.

2.             What is Personal Information?

2.1.         'Personal Information' referred to in this Privacy Policy consists of any information or opinion that identifies You or that will enable Your identity to be reasonably ascertained. Personal Information can include Your name and contact details such as Your residential or postal address, email address, date of birth or Your telephone number.

2.2.         Information which cannot be reasonably linked to Your identity (e.g. Internet protocol address, browser information, favourite websites, the number of users of a website, or Global Positioning System location data) does not constitute Personal Information and is not regulated by the Privacy Act.

3.             What Personal Information do We collect?

3.1.         We may collect information about You when You subscribe to or when You use Calibre300 and from referees, previous employers, professional registration authorities and educational institutions, who may be in a position to provide Us with information that We may use to access the suitability of candidates to be placed in or continue in positions offered.

3.2.         We may collect the following information:

(a)           Your name, age, email address, mailing address, phone number and mobile phone number;

(b)           Your skills, qualifications, accreditations and employment history;

(c)           Your referees and employment objectives;

(d)           any other details on Your resume or curriculum vitae;

(e)           Your career objectives and work history;

(f)            Your professional and other memberships;

(g)           right to work in Australia;

(h)           references from referees that You have supplied;

(i)             Your financial information, such as Your bank account or credit card details (as required); and

(j)             any other Personal Information You provide to Us for the Calibre300 Web Portal.

Providing Us with such information is completely voluntary and You are entirely free to decide whether or not to supply this information. However, if complete and accurate information is not provided to Us, You may not be able to access or use some or all Calibre300 and We may not be able to provide Our services to You.

3.3.         When visiting or accessing the Calibre300 Web Portal online, We may also collect and store the following details:

(a)           Internet protocol address from which You access the Calibre300 Web Portal;

(b)           the date and time You access the Calibre300 Web Portal;

(c)           any third party website from which You accessed the Calibre300 Web Portal;

(d)           statistics on page views, traffic to-and-from the Calibre300 Web Portal; and

(e)           other transactional information about Your access to the Calibre300 Web Portal.

However, please note that the above information does not personally identify You. Our servers may use this information for security purposes, systems administration, to enforce compliance with Our terms and conditions and to protect Our products, services and website.  We may also evaluate anonymous or de-identified data sets for statistical purposes.

4.             How do We use Personal Information?

In addition to using Your Personal information to provide Calibre300 to You or Your organisation, this information may be used:

(a)           to provide Our services to You;

(b)           to maintain Our business relationship;

(c)           to enable You to submit Your resume or curriculum vitae to Us, to apply for specific jobs, or to access Our services;

(d)           to match Your details with job vacancies, to assist Us in finding a position that is suitable for You and, where You provide Your prior consent, to send Your Personal Information to clients in order to apply for jobs;

(e)           to answer any queries from You;

(f)            to verify Your identity, respond to Your requests, and contact You when necessary;

(g)           to provide You with news, information and marketing or promotional material in relation to Calibre300, Our company or Our affiliates;

(h)           to monitor who is accessing the Calibre300 Web Portal;

(i)             to profile the type of people using the Calibre300 Web Portal;

(j)             to improve the Calibre300 Web Portal;

(k)           to keep You informed of services or to provide industry news, survey results or invitations to attend events (including provision for You to unsubscribe to these types of communication);

(l)             to build business relationships with candidates, contractors, clients or users of this Cali8bre300 Web Portal; and

(m)         as otherwise permitted by law.

5.             To whom do We disclose Personal Information?

5.1.         We may provide Your Personal information to:

(a)           parties to whom You authorise Us to disclose Your Personal Information to;

(b)           clients, in order for you to apply for jobs;

(c)           Our affiliates, contractors and service providers, assisting Us in the provision of Calibre300 to You , who may be located overseas, including, but not limited to, the United States of America, the United Kingdom, New Zealand, Singapore and Hong Kong;

(d)           another business or company if Calibre300 merges or is acquired by another business or company, We may share Personal Information with the new owners of the business and its advisers. If this happens, We will give You notice of this event;

(e)           government and regulatory authorities, as required or authorised by law; or

(f)            other third parties as permitted by law.

5.2.         Our staff, affiliates, contractors and service providers who handle or obtain Personal Information are subject to obligations of confidentiality and privacy under the Privacy Act, any applicable privacy laws and this Privacy Policy.

5.3.         However, notwithstanding the above, You acknowledge that by providing Us with Your Personal Information and agreeing to the disclosure of Your Personal Information to third parties operating outside of Australia, We will no longer be required to take reasonable steps to ensure the overseas third parties' compliance with the Privacy Act and any applicable privacy laws in relation to Your Personal Information and We will not be liable to You for any breach of the Privacy Act by these overseas third parties on the basis that You consent to such disclosure.  

6.             Can I opt-out of providing Personal Information?

6.1.         If You do not wish to have Your Personal Information used or disclosed in a manner described in this Privacy Policy, You can contact us. However, please note that if You do so, You may not be able to access, or use, all or part of Calibre300.

6.2.         Notwithstanding paragraph 6.1, We may still use or disclose Your Personal Information if:

(a)           We subsequently notify You of the intended disclosure and You do not object to that use or disclosure;

(b)           We believe that the use or disclosure is reasonably necessary to assist a law enforcement agency or an agency responsible for government or public security in the performance of their functions;

(c)           to enforce Our terms and conditions;

(d)           to protect Our rights;

(e)           to protect the safety of members of the public and users of Calibre300; or

(f)            We are required by law to disclose the information. 

7.             Can I opt-out of promotional and marketing content?

7.1.         You may, at any time, elect to opt-out of receiving direct marketing and promotional communications by contacting Our Privacy Officer in accordance with paragraph 12.1 below or by any other simple means to opt-out We provide You.  However, please note that some of Our services may include a direct marketing and promotional communications featurewhich cannot be removed and as such You may not be able to access or use some of the Calibre300 Web Portal if You elect to opt-out of all direct promotional and marketing communications.

7.2.         Within Calibre300, You may elect to not receive future updates or notifications by selecting ‘Do not send me notification emails’ in Your user profile ‘Account Settings’. You may also elect not to receive future newsletters by selecting ‘Do not send me Calibre300 newsletters in Your user profile ‘Account Settings’. All notification emails and Calibre300 newsletters provide You with instructions for opting-out of these future communications. 

8.             Third Party Providers  

8.1.         For Your convenience, the Calibre300 Web Portal may contain links and pointers to advertisements, applications and Internet sites maintained by external third party providers (Third Party Providers). Some Third Party Providers’ websites can be accessed and viewed through the Calibre300 Web Portal whilst others may run independently. Third Party Providers are not under Our control and We are not responsible for their content (including suitability for Your intended use) or any link contained in the Third Party Provider’s website. We do not endorse any information on Third Party Providers’ websites nor any associated organisation, product or services.

8.2.         You are responsible for reading the privacy policies and/or practices associated with the Third Party Provider separately.

9.             Use of Cookies

9.1.         In accessing the Calibre300 Web Portal, We may also utilise “cookies” to enable Us to monitor traffic patterns and to serve You more efficiently.

9.2.         Cookies are small data files which are placed on Your computer by web servers when You visit certain websites. The Calibre300 Web Portal uses cookies to allow Us to identify regular visitors and collects information about Your usage of the website. A cookie does not identify You personally, but it does identify Your computer. You can set Your Internet browser to notify You when You receive a cookie and this will provide You with an opportunity to either accept or reject it in each instance.

10.          Data Security

10.1.      We will take all commercially reasonable steps to protect all Personal Information which We hold from misuse, loss and from unauthorised access, modification or disclosure.  The security of Our systems is regularly reviewed to ensure ongoing protection against damage, loss and/or unauthorised access.  Our security precautions are regularly updated and improved in line with technical developments. 

10.2.      However, You should be aware that no data transmission over the Internet can be guaranteed as completely secure. We do not warrant the security of any information You transmit to Us over the Internet, and You do so at Your own risk.

10.3.      Please note that We may use overseas facilities to process, store, and encrypt or back up information.  If You provide any Personal information to us, You also consent to the transfer by Us of Your information to Our overseas facilities for storage in the United States of America.  However, this does not change any of Our commitments to safeguard Your privacy to the standard required by the Privacy Act.

11.          How can You access and correct Your Personal Information?

11.1.      We encourage You to update Us regularly with Your Personal Information to ensure that the information that We hold about You is up-to-date, accurate and complete. You may make a request for access to or correction of any personal information We hold about You at any time. We may request You to verify Your identity before processing Your request.

11.2.      A fee will not apply to making a request for access to or to update Your Personal Information.  However, a fee may apply and be charged for providing the information to You. The fee covers the cost to Us in collating, copying and providing certain information to You.

11.3.      In some circumstances where We correct a record, We may still require retention of the original record.

11.4.      In some circumstances, We may refuse to provide You with access to or correct Your Personal Information including, but not limited to, where:

(a)           giving access would have an unreasonable impact on the privacy of others;

(b)           the information relates to existing or anticipated legal proceedings, and the information would not be discoverable in those proceedings;

(c)           giving access would be unlawful;

(d)           denying access is otherwise required or authorised by law; or

(e)           the request for access is frivolous or vexatious.

11.5.      If We refuse to provide You with access to or correct Your Personal Information, We will provide You with an explanation in writing.

11.6.      If You wish to stop receiving any communications from Us or if You wish to have Your Personal information deleted, please let Us know by contacting Our Privacy Officer in accordance with paragraph 12.1 below and We will take all reasonable steps to delete it, unless We need to keep it for legal reasons.

11.7.      Personal Information that is obsolete and no longer required will automatically be destroyed except where required for data analysis purposes. If it is used for such purposes, the Personal Information will be de-identified.

12.          Making a complaint

12.1.      In addition, if You have any concerns about how Your Personal information has been collected, used or disclosed, and You wish to make a complaint about a possible breach of privacy laws, You can contact Our Privacy Officer, as set out in paragraph 13 below.

12.2.      The Privacy Officer will investigate Your concerns and take any necessary steps to resolve Your complaint.  We may need to contact You if We need further information to investigate Your complaint and will advise You of the outcome of the investigation as soon as it is completed. We will endeavour to investigate and resolve Your complaint within 10 business days.

12.3.      If You are not satisfied with the outcome of the investigation, You can contact Us again to discuss Your concerns, or You may complain to the Office of the Australia Information Commissioner via

13.          Contact Us

If You have any questions about this Privacy Policy, if You wish to access or correct or make an enquiry regarding any Personal Information relating to You which may be in Our possession, if You have a query regarding Our privacy practices, if You have a complaint in relation to a breach of the Privacy Act or the Australian Privacy Principles, or if You would like a printed copy of this Privacy Policy, please contact Our Privacy Officer:

14.          Changes to this Privacy Policy

We reserve the right to change, modify or update this Privacy Policy at any time. You are responsible for consulting this Privacy Policy on a regular basis to inform Yourself of any amendments that may have been made.  The amended Privacy Policy will apply between Us whether or not We have given You specific notice of any change.

Effective October 2015